How To Make A Claim
You may claim reimbursement for milk purchased for each child under 5 who is in your care for two hours or more per day and who is supplied with 189 ml (1/3 pint) of milk or, where supplied in 200 ml containers only, with 200 ml of milk.
For any such child under 12 months you may instead claim for infant formula made up to 189 ml (1/3) pint) as instructed on the pack. All claims must be forwarded by the approved provider but they can request that payment be made directly to the supplier of milk.
Online Claims
You can now claim monthly online. Please Click here in order to start the process. It is important to note that once you start claiming online you cannot go back to sending in postal claims.
Postal Claims
You can continue to send in your claims by post, as you do currently. However, please note that very soon we will be changing all of the claim periods from four-monthly to monthly. You do not need to do anything at this point in time, as instructions will be communicated to you individually.
EU School Milk Subsidy
Following changes to the EU School Milk Subsidy scheme, the scheme has been extended to cover nurseries and other pre-school establishments in England, Scotland and Wales from 1 August 2008.
In order to enable as many children as possible to benefit from this subsidy, and to simplify the claim process, payment of the EU School Milk Subsidy for children under 5 will normally be made as part of the payment you receive from us when you claim under the Nursery Milk Scheme.
If you currently claim the EU subsidy from the Rural Payments Agency (RPA), you will have received a letter from them explaining that, from 1 August 2008, you should claim both the EU and Nursery Milk subsidies for your under 5s through us. The paperwork you need to keep and rules you must comply with for both schemes have not changed.
If you have never claimed the EU School Milk Subsidy from the RPA, there will be no difference to the way you make your claim to us, but you will need to ensure that you meet the rules of the EU School Milk Subsidy scheme as well as our rules.
If, for any reason, you do not want to claim the EU School Milk Subsidy element of your nursery milk payment, you must let us know.
RULES OF THE EU SCHOOL MILK SUBSIDY SCHEME
You must make sure that you only claim for products that have been produced in the EU, that have been paid for, and that have been distributed to children in regular attendance at your nursery or pre-school establishment. The milk can be drunk on its own, served with meals or poured on cereal, but must not be used as an ingredient in meals or consumed by the staff or visitors.
You must make sure that any catering companies or agents helping you also follow the rules and regulations relating to the scheme.
We must be able to check your records at any reasonable time, and you must keep documentary evidence of children numbers, quantities claimed, proof of payment and all other relevant documents for at least 3 years after the end of the year in which they were drawn up.
If our inspectors visit you, they will expect to see a poster referring to the EU School Milk Subsidy permanently situated in a clearly visible and readable place at the main entrance of your premises. You can produce your own poster, or download a basic version meeting the minimum requirements from our website.
Occasionally claimants and schools may be visited by EU officials such as auditors, in order to check the accuracy of claims and the correct operation of the scheme, but EU officials will always be accompanied by RPA representatives.
Full information on the rules of the EU School Milk Subsidy scheme can be found in the RPA’s leaflet RPA(L)20, the Guide to the School Milk Subsidy Scheme, on the RPA website at: http://www.rpa.gov.uk/rpa/index.nsf/vContentByTaxonomy/RPA%20Schemes**Dairy%20Schemes**School%20Milk%20Subsidy**Forms,%20Leaflets%20and%20Posters**?OpenDocument
It is your responsibility to ensure that you are familiar with the rules of the scheme and that you comply with them.
